Smarter expense management with
full spend control.
Automate expense submissions, approvals and reimbursements in one system. Capture receipts with OCR, enforce policy rules and manage multi-currency spend with real-time visibility, fully aligned with payroll and reporting.
Trusted by the world’s leading global employers
01
Configurable spend control.
Define expense terms to match your organisation’s policies. Set multi level approvals, client and cost code allocation and enforce compliance automatically without slowing teams down.
02
AI-powered submission and automation.
Submit expenses in seconds via desktop or mobile with OCR receipt scanning that extracts data automatically. Group claims, bulk upload expenses and reconcile company card transactions with minimal manual input.
03
Real-time visibility and payroll alignment.
Track claims instantly, monitor spend by team, currency or client and ensure accurate reimbursements through seamless payroll integration and reporting.
Built for intelligent expense control
Take control through a fully configurable expense system designed around real-world finance policies. Define terms to match your organisation, while maintaining structured approval workflows and automated policy enforcement.
Employees can submit claims in seconds via desktop or mobile using OCR receipt scanning that captures key data instantly, reducing manual entry and accelerating approvals without compromising accuracy.
- OCR receipt scanning with automated data capture
- Configurable expense types, tax rules, mileage and currency settings
- Multi level approval workflows and spend limit controls
- Client and cost code allocation for precise tracking
- Company card capture and grouped expense submissions
- Standalone or seamless payroll reimbursement integration
Complete visibility across spend
Gain real-time oversight of pending, approved and reimbursed claims across teams, currencies and cost centres. Monitor spend trends, enforce policy thresholds and maintain clear audit visibility through powerful reporting built into the platform.
Export detailed reports instantly, schedule automated cycles or use AI-powered HR Genie prompts for insights on demand. Whether reimbursed through payroll or independently, expense data remains aligned, accountable and fully connected.
Compliant and certified
Dedicated onboarding and support led by real people
Get up and running quickly with guided implementation from specialists who understand workforce operations end-to-end. From setup to go-live, we configure the system to fit your organisation, ensuring day-one confidence and a world-class satisfaction score.
- A dedicated specialist guides you from day one
- Full system configuration tailored to your organisation
- Secure data migration managed end-to-end
- In depth training designed around your teams
- Ongoing access to real experts throughout your contract
FAQs
Get clear, straightforward answers to the most commonly asked questions about the HBHR platform.
Our expenses module is fully configurable to match your organisation’s policies. You can define custom expense categories, tax treatments, mileage rates, currency restrictions and spending limits, along with multi level approval workflows and cost code allocation.
Policy rules and thresholds can be tailored to your requirements, helping you enforce governance automatically while maintaining flexibility across teams and locations.
Employees can submit expenses via desktop or mobile in seconds. Using OCR technology, receipts can be scanned and key information is extracted automatically, reducing manual entry and speeding up approvals.
Claims can be grouped, bulk uploaded or linked to company cards, and every submission flows through configured approval workflows to maintain compliance and visibility.
Yes. Expenses can be processed through payroll or reimbursed independently, depending on your setup. All claims remain fully reportable, with real time visibility across pending, approved and paid expenses.
Finance teams can export detailed reports instantly, schedule automated reporting cycles or generate insights using AI powered prompts, making reconciliation and cost oversight straightforward.
