Platform Overview
API Integrations
HR and Payroll
built for education.
Built for regulated education environments, with compliant payroll, statutory reporting and clear workforce oversight for leadership teams.
Trusted by the world’s leading global employers
01
One platform. Everything connected.
Unify HR, Payroll and workforce management for schools, academies and multi academy trusts in one integrated platform, supporting School Workforce Census reporting, pension management and regulatory compliance with complete oversight.
02
5 star onboarding and human support.
Our hands-on onboarding, structured implementation and consistently high rated human support gives teams confidence from day one.
03
Market leading AI at the core.
Developed in-house to support HR and Payroll teams, our AI enhances accuracy, flags anomalies across complex contracts and multi post roles, and strengthens compliance while keeping leadership firmly in control.
04
Statutory reporting in seconds.
Instantly generate accurate School Workforce Census data, pension outputs and compliance reports with fully configurable reporting across roles, contracts, sites and trust structures.
05
Payroll payments, streamlined
Delivered through the world’s first partnership with Revolut. Secure Payroll payment processing reduces administrative pressure on finance and school business teams.
06
Built to scale with your setting.
Whether you manage a single school or a multi-academy trust, gain clear visibility, configurable permissions and consistent compliance across sites, departments and leadership structures.
Supporting education
at scale
See how schools, academies and trusts strengthen compliance, improve reporting and reduce administrative pressure across their teams.
The platform education organisations have been
waiting for
Described as the first fully integrated workforce management platform to meet the reporting demands of education, our system is built around the realities of regulated environments.
From School Workforce Census and Single Central Record to Teachers’ Pension Scheme, LGPS and multi-post structures, everything is configurable and generated in seconds.
Unifying HR and Payroll gives leadership teams accurate, real-time visibility. Gain stronger governance, simplified compliance and complete oversight without spreadsheets or disconnected systems.
Built to deliver measurable outcomes
An all-in-one platform does more than improve reporting. It simplifies compliance, strengthens governance and reduces administrative pressure across education organisations.
- Manage Teachers’ Pension Scheme and LGPS contributions accurately within Payroll
- Maintain a compliant Single Central Record with integrated DBS and Right to Work tracking
- Generate School Workforce Census reports quickly and confidently
- Support complex contracts, term-time staff and multi-post roles across sites
- Eliminate duplicate data and reduce risk with built-in controls, AI alerts and five-star human support
Explore the platform
Everything you need to manage your workforce, from hire to pay and everything in between, in one connected platform.
Manage employee records, leave and documents in one place. Stay compliant with policies and reporting through AI-driven insights that help HR teams spot risks and make better decisions.
Unify payroll, rotas and time and attendance. Automate calculations and ensure compliance with real-time visibility into labour costs and workforce performance.
Manage the entire talent lifecycle in one place. From AI-powered recruitment and CV screening to performance and training, get total visibility with intelligent reporting and custom dashboards.
Connect your team with anonymous wellbeing support and daily engagement insights. Use intelligent analytics to spot workplace patterns and drive early intervention.
FAQs
Get clear, straightforward answers to the most commonly asked questions about the HBHR platform.
HBHR provides a fully integrated HR and payroll solution built to handle the complexities of the Teachers’ Pension Scheme (TPS) and Local Government Pension Scheme (LGPS). Starter and leaver data flows automatically from HR into payroll, ensuring accurate pension enrolment and final calculations. For LGPS, we integrate directly with i-Connect for automated monthly submissions, while TPS is supported through direct connectivity for timely statutory reporting. Auto-enrolment is managed in line with UK legislation, with built-in reminders for re-enrolment every three years. Employees can opt out or rejoin via self-service, and the system supports salary sacrifice and relief at source.
Yes. HBHR includes dedicated tools for safeguarding and statutory reporting across schools, Multi-Academy Trusts and Further Education colleges. Online DBS processing is available via a direct API integration with TrustID, and the Single Central Record (SCR) tracks safeguarding checks and Right to Work documentation in real time — with automated expiry alerts and audit trails to support Ofsted readiness. For statutory reporting, the platform supports accurate submission of the School Workforce Census in line with DfE requirements, as well as the FE Workforce (FEW) Statistical Report for Further Education colleges.
Absolutely. In education, it’s common for staff to hold more than one role, and HBHR handles this natively. Each employee has a single profile but can hold multiple contracts, job codes, pay scales and working patterns — all managed independently. Updates to one post won’t affect others, and any changes flow through approval workflows before reaching payroll. Pension contributions for both LGPS and TPS remain accurate across all roles, whether processed separately or combined for reporting.
